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Parish Council Meeting Minutes, January 2016 « Hilton Parish Council

For a PDF version of the minutes click here: Minutes_2016_011

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 Mobile 0771 9599132

Email: 2

Website: www.hiltonparishcouncil.org.uk3

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 27TH JANUARY 2016 AT HILTON VILLAGE HALL COMMENCING AT 7PM

Present:

Cllr Cooper (in the Chair)

Cllr Smith, Cllr Darlington, Cllr McDonald, Cllr Nield, Cllr Hudson

1 County Council Representatives, 2 District Council Representative and 1 Police Representative were in attendance.

AGENDA

  1. Minute Number 1669/16 To Receive Apologies for absence.

Resolved: Apologies for absence were received and accepted as follows:

  • Cllr Davies sent her apologies due to illness
  • Cllr Spencer sent her apologies due to child care issues
  • Cllr Shackleton sent his apologies due to child care issues

  1. Minute Number 1670/16 Variation of the Order of Business.

There were no Variations to the Order of Business.

  1. Minute Number 1671/16 Declaration of Members Interests.

Resolved: Cllr Darlington declared a Prejudicial Interest in any item on the agenda pertaining to Dove Valley Archeology Group.

  1. Minute Number 1672/16 Public Speaking.

Minute Number 1672/16/A Public Speaking

There were no members of the public present at the meeting and there was nothing to report.

Minute Number 1672/16/B Police Representatives Meeting

PCSO Karen Coldicote was in attendance at the meeting and gave her report as follows:

  • There were a few issues with anti-social behaviour around the village stemming from the Village Hall Site
  • Extra patrols would now be taking place especially on a Friday and Saturday night.
  • She explained that there were large groups of youths around the village there were breaking off into small groups through the night.

Minute Number 1672/16/C District Council Representatives Meeting

Cllr Plenderleith sent her apologies, her report was given as follows:

  • She had attended a Road Safety Group Meeting last week at the Hilton Primary School.
  • She had been dealing with planning issues in the area.

Cllr Billings was in attendance at the meeting and gave his report as follows:

  • He reported that it had been quiet at the District Council.
  • He had followed up on the broken street sign on Ivy Court, the new sign had been delivered and would be fitted shortly.
  • He would chase Zoe Sewter up at SDDC in relation to the missing bollards on the Greenway.
  • SDDC were consulting on the changes to their Tenancy Agreements for Council Tenants. This consultation will start this week until 22.02.2016
  • Cllr Billings asked if his apologies were registered at the Parish Council Meeting held on 16.12.2015. Cllr Patten said that she did give Cllr Billings apologies The Clerk said that she would check.

Cllr Smith reported that there is no recycling on Main Street for cardboard and asked if we had lost this once the green bins were received. Cllr Billings replied that this was correct but there was still cardboard recycling at Etwall. Cllr Patten said that it was taken away as the percentages were not being reached. Cllr McDonald replied that the bins on Main Street were always full.

Minute Number 1672/16/D County Council Representatives Report

Cllr Pattern was in attendance at the meeting and gave her report as follows:

  • The bus stop by Roma s Garden was fixed by contractors before Christmas. This was picked up as requiring repairs at the Estate Walk.
  • There was quite a lot going on at DCC with regards to the allocation of money and funding. Please look on the website for information on consultations like the Community Transport provision.
  • There was a consultation going on in relation to the withdrawal of the Children s Centers and the Children s Center in Etwall was one earmarked under the consultation. Please look on the DCC website and comment as it would be a shame to lose this service.
  • The Rail Hub has raised its head again, it is still in the early stages but it is on the move. Cllr Patten agreed to keep the Parish Council updated on this matter.

  1. Minute Number 1673/16 To confirm the monthly minutes of the Hilton Parish Council Meeting held on 16th December 2015.

Resolved: Hilton Parish Council approved that the Minutes of the monthly Hilton Parish Council Meeting held on Wednesday 16th December 2015, having been circulated they were approved and signed as a true record.

  1. Minute Number 1674/16 Chairperson s Report

The Chair gave his report as follows:

  • He wished everyone a happy New Year.
  • He explained that in relation to the anti-social behaviour around the village, he was pleased to see that the Police were mounting more patrols, especially on a Friday and Saturday night

  1. Minute Number 1675/16 Committee Reports
  1. Minute Number 1675/16/A Community Services To be discussed by full Council at their meeting
  • Community Information and Publicity.

There was nothing to report.

  1. Minute Number 1675/16/B Finance All Councillors and the Clerk to Hilton Parish Council
  • Fees for the use of Parish Council Facilities
  • Suggested Amount of Annual Precept
  • Regular Scrutiny of the Accounts
  • Audit of the end of year Financial Accounts

The Clerk reported that Dove Valley Archeology Group had returned their Parish Grant of 500.00, which had already been banked. This was from 2014/2015, they had not managed to spend it after being given an extension of time.

  1. Minute Number 1675/16/C Environment and Green Space To be discussed by full Council at their meeting
  • Maintenance of Public Footpaths, Cycle Paths, Greenway, Verges, Open Space, Trees and Hedges
  • Christmas Tree Installation

The Clerk reported that she had spoken to Sean Twyford at DCC in relation to this and a 115E license was required for the permanent installation of the fixtures and fittings. The license application would be sent to the Clerk within the next few days for completion. Once the application has been completed it will take at least 3 months to obtain a decision on if permission is granted or not.

Resolved: Hilton Parish Council approved to allow Party on the Park to complete the required work once the license application has been completed by the Clerk and permission has been granted by DCC.

  • Request to install a bench by the Junior Pitch

Resolved: Hilton Parish Council did not agree to install a bench on the Junior Pitch on Back Lane. The reason for this was because there were no paths on that side of the field, no hard standing and the ground in that area does get quite wet and boggy.

Resolved: Hilton Parish Council agreed to have the bench that was in storage refurbished and installed on the Memorial Meadow opposite to the Memorial Stone.

Resolved: The Clerk to arrange for this work to be completed as soon as possible.

Cllr McDonald reported that there were some residents at Linmouth House on the corner of the Mease Meadow facing Humber Street, were smoking on their verandas and throwing the cigarette ends onto the grass verge, pavement and roadway.

Resolved: The Clerk to contact Environmental Health and the Management Company to see how this issue can be resolved.

  • Environmental Issues
  • Recycling Facilities
  • Dog and Litter Bin Provisions
  • Groundsman/Lengthsman s Report
  • Parish Council Van went in for service on 06.01.2016

There was nothing further to report.

  1. Minute Number 1675/16/D Village Infrastructure To be discussed by full Council at their meeting
  • Planning matters including the Village Plan
  • New Road Adoptions
  • Traffic Management and Parking x
  • Street Lighting
  • Public Transport Provision

There was nothing to report.

  1. Minute Number 1675/16/E Recreation and Leisure To be discussed by full Council at their meeting
  • Provision and maintenance of sport and leisure facilities, Parish Council Office and Garages
  1. Remedial work at the Back Lane Football Pavilion, as identified in the Risk Assessment was completed on 07.01.2016 and 13.01.2016

There was nothing further to report.

  1. Smart Meter installed at the Parish Council Office on 08.01.2016

There was nothing further to report.

  • Children play equipment
  • Parish Council owned Parks and Landscaping
  1. Minute Number 1676/16 Reports from Councillors that have attended any other Meetings.
  • Etwall Area Meeting & Safer Neighbourhoods The Chair and Vice Chair

Safer Neighbourhoods and Area Forum 13/01/16

Sergeants Overview

The crime statistics were reported for the year to date 1st April to 31st December. Overall figures are down on last year with 408 recorded crimes against 444 reported crimes. In general, they are very similar to last year with small rises in Violent Crime (assault and sexual offences) and Theft Related (Non Dwelling Burglary and Theft of Motor Vehicle). Further speeding checks have been carried out in Egginton. The average speed was 29.5.

Further checks will be carried out at different times. Youths have been identified in Etwall involved in ASB and 4 youths have been sent letters in Hilton as part of following up ASB. One youth has been given restorative justice painting the public toilets in Etwall and some others had been similar at Etwall Leisure Centre. Dog wardens had given out 2 fixed penalty notices in Etwall.

Partnership Update

A lot of work had been carried out on Child Exploitation training. There are new ASB tools and powers available now and training is available to areas.

Further funding is available from the big pot but applications need to be in during the next month.

Local Issues Forum

Cllr Plenderleith raised the Hilton Road Safety meeting held on 25th January. It was a positive meeting and people were encouraged to walk to school. Speeding into Church Broughton from the lanes at school pick up times was raised. The police can only check in the 30 mph areas. If the 30 or 40 mph zones need changing, county would need to be contacted but there would have to be a good reason for it.

Speeding out of Etwall village towards the Seven Wells was raised. It was suggested that speeding strips could be tried and will be looked into. Egginton is still being used as a cut through from the A38. Speeding checks can be carried out but a community speed check was encouraged. Six people are required to run it and will be trained in using the equipment.

Frequent offenders will be sent warning letters and be followed up. Burnaston reported an improvement in the drug problems but it was still going on. The police said they were still patrolling but had not caught anyone. There had been no more complaints about parking outside the NISA shop in Hatton. If there are problems the public need to report it to the store manager.

On a general note white goods are being left outside properties on a regular basis. This should be discouraged and reported as people that come round collecting scrap tend to remove the parts they want and fly tip the rest. The public need to be aware that it is illegal and that they could get into trouble for doing it.

Agreed Priorities

Continue with Etwall and the local area with ASB as it is still an ongoing problem.

Next Meeting

TBC 3 Months time.

Area Forum 13/01/16

Chair s Announcements

Rail Head at EMA has been given the green light by Secretary of State. He has gone against several planning recommendations which could be worrying if the EMIP gets to its final stages. Etwall Housing the planning application for further houses towards the Seven Wells has been dismissed.

Digital Derbyshire

BT s supplier Open Reach has the aim is to get as much of the County covered as possible with 24md/sec broadband.

74k premises are covered at present. Our area is covered by a mix and match of Open Reach, commercial and satellite options if nothing else is available. The second phase this summer will pick up the more remote areas. Satellite does have some limitations on the speed and a cap on data depending on the package chosen. The UK is now about 3rd or 4th in Europe on its delivery and speed of broadband.

Further information is available on the Digital Derbyshire website.

Report Back on Issues Raised

Recent changes to Recycling Head of Recycling, Mike Hayes has been invited to the next meeting. There have been huge adjustments in the industry. The bottom has dropped out of the market due in no small part to China reducing the amount of recyclable waste it takes. However, SDDC is already ahead of its targets for 2020 as we speak.

Public Questions

Flooding is a major current issue. Are new housing developments included in the plans and modelling?

Part 1 of the local plan does consider it and is waiting to be formally agreed.

29th of June is the next Flood Liaison meeting and local parish councils are encouraged to attend it to raise their concerns.

SDDC

Local Plan part 1 is hoped to be adopted soon, later this year. Amber Valley has dropped out of the plan but it should not affect SDDC because it is so far along the process. Part 2 consultation is taking place now with drop in sessions taking place around the area. It is hoped to be in place by mid-2017.

Open Spaces 106 monies are being used to improve areas. A draft has been sent out to Parish Councils. Hilton is in the North West segment of SDDC and it has information on populations and where they think there is a shortfall of facilities. They are looking to be informed of any future projects that can be prioritised with match funding for 106 monies and a consultation will be running till 26th February.

Budget the financial position has stabilised over the last few years and the council will have a surplus in 2016/17 and 2017/18. An increase in the planning fees received have helped this. There will be 1.5m in cuts from the government in 2018/19. They are starting to plan for this but they will be looking to carry on as they have been doing by reducing the budget but not services.

County Council

40m is needed to be saved from the current budget with 157m over a 4 year period.

Crossing patrols are being removed from areas that do not meet the national criteria. It costs between 20k to 30k for a crossing to replace a patrol and even then the criteria is quite stringent even if local funding is raised to support it. A question was asked if people could volunteer.

Next Meeting

TBC 3 Month s time.

  • Toyota Liaison The Chair and Vice Chair

There was nothing to report. Next on 01.03.2016 5.30pm

  • The Mease Management Committee Cllr Shackleton

There was nothing to report.

  • Marston on Dove Relief in Need Charity To nominate a representative when required along with the Clerk to Hilton Parish Council

There was nothing to report.

  • Hilton Dog Walking Group Cllr McDonald

Cllr Darlington reported that there was an increase in dog fouling on the Mease Meadow. Cllr McDonald replied that you never see anyone doing it, but it still happens. The Chair explained that if the times were know and a description of the dog and walker could be obtained the Warden would come out and watch the area to see if anyone could be caught not cleaning up after their dog. Cllr Smith said that the report in the Hilton and Dove Life Magazine by the Hilton Dog Walking Group was fabulous.

  • Flood Liaison Cllr Nield
    1. Next Flood Liaison Meeting to take place on 29.06.2016 at SDDC Offices

Resolved: Cllr Nield to attend on behalf of Hilton Parish Council.

  1. Update from Phil Lenton at SDDC regarding the drain on Egginton Road

Extract of email received from Phil Lenton at SDDC from Severn Trent:

Wright s emptied the system yesterday 07.01.2016 and removed the blockage of concrete slab, bricks, rubble and around 1 foot of silt from around the hydrobreak to release the blockage. They suspect due to time being blocked that further silt could come down. However, if so then we ll re-attend once weather has picked up. So, they emptied our system to remove the blockage.

Once the blockage was removed the brook levelled itself in to our system. Brook is still in spate though. At least for the first time ever it s no longer flooding. Cllr Nield reported that she saw the contractors completing the work and watches as they sucked all the rubbish out of the drain. She explained that there was another storm drain nearby that had not been connected up to the one on Egginton Road. Seven Trent would be looking at this issues at some point in the near future with a view to linking them together. She said that the contractors completing the work that day had commented that this has been a problem for many years but had gone quiet until recently.

  1. Emergency Planning

Resolved: Hilton Parish Council agreed that Emergency Planning for flooding should be left to the experts being the first responders, DCC, SDDC, the Environment Agency, Police and Fire Service.

Cllr Darlington said that people needed to know where to get sandbags from should they be required.

Resolved: The Clerk agreed to establish if there was an allocation of sandbags for Hilton and if so, where could residents obtain these from in an emergency.

Cllr Nield reported that the Hilton Village Hall Committee has offered to look after residents that require evacuation from their homes in an emergency situation.

  • DCC Parish and Town Liaison Forum To nominate a representative when required

There was nothing to report.

  • SDDC Joint Meetings with Parish Councils To nominate a representative when required

There was nothing to report.

  • EMIP updates To nominate a representative when required

There was nothing to report.

  • Party on the Park Cllr McDonald

There was nothing to report.

  1. Minute Number 1677/16 Clerk s Reports
  1. Update The Mease Committee request to amend the Lease agreement and the chance to extend the lease if The Mease Committee will split the cost 50/50 Previously reported under minute number 1523/14, 1540/14, 1568/14, 1585/14, 1602/14, 1618/14, 1635/14, 1654/14, 1671/14, 1693/14, 1710/15, 1727/15, 1744/15, 1761/15, 1573/15, 1624/15, 1640/15,1643/15, 1659/15 Clerks Report. Parish Property and documents Power to receive and retain Local Government Act 1972 s.226

There was nothing to report.

  1. Tree Maintenance of tree at the corner of Roma s Garden Previously reported under minute number 1640/15, 1643/15, 1659/15 Clerks Report

The Clerk reported that the work to the Black Poplar tree had been completed on 25.01.2016. The Clerk reported that the contractor had received 5 complaints in relation to the work that they were carrying out and the Clerk had received 3 complaints. The Clerk explained that the Black Poplar tree was in a poor state and maintenance was required urgently, there is currently a hole in the tree and this will need an eye keeping on it in the future.

Resolved: Hilton Parish Council agreed that regular checks and a maintenance program should be set up for this particular tree.

The Clerk reported that the work to the trees in the Woodland Area on Back Lane had been completed on 26.01.2016.

  1. Basket Swing HVH site update Previously reported under minute number 1624/15, 1640/15, 1643/15, 1659/15 Clerks Report

The Clerk reported that the request had been sent to SDDC to reinstate the basket swing as soon as possible.

  1. Proposed Extension to the Scout Hut update Previously reported under minute number 1643/15, 1659/15 Clerks Report.

There was nothing to report.

  1. Hilton Directory update Previously reported under minute number 1659/15 Clerks Report

The Clerk reported that she had spoken to Fiona and the Hilton and Dove Life Directory was willing to advertise the Hilton Parish Council Meeting dates in the Hilton Directory free of charge each month.

Resolved: The Clerk to email the dates over to the editor of the Hilton and Dove Life Directory.

  1. Local Plan part 2 Consultation

The Chair gave his report as follows:

  • He had looked through the information received from SDDC.
  • He showed the map of the potential areas identified as smaller infill sites, which in his opinion were more likely to happen than not.
  • He said that if some of these proposed sites go ahead, he had concerns over the infrastructure
  • Cllr Nield said that she wanted everyone to be aware that several areas were identified, which could potentially be a further 400 homes.
  • She asked that when the planning application came up for the 485 houses off The Mease, can anyone else remember Cllr Patten and Cllr Plenderleith saying that after this application there would be no further building in Hilton. Other Councillors agreed that this had been said.

Resolved: The Clerk to look back over the old minutes to see if this was minuted.

Resolved: The Chair to complete the questionnaire on behalf of Hilton Parish Council in relation to the consultation for part 2 of the Local Plan, with the objections of Hilton Parish Council.

  1. SDDC Consultation on South Derbyshire Open Space, Sport and Community Facility Strategy

Resolved; Hilton Parish Council agreed that further Open Space was required in Hilton.

  1. Minute Number 1678/16 Derbyshire Association of Local Councils

Resolved: Hilton Parish Council noted the following information:

  1. Circular 01/2016
  • INDEX OF MOST IMPORTANT ELEMENTS OF 2015 DALC CIRCULARS
  1. DALC Information Councillor Induction Training to be held on 23.03.2016 between the hours of 10am and 12.30 pm at The Boardroom, Alders House, Bakewell
  2. DALC/NALC Information The National Association of Local Councils (NALC) has been asked to submit evidence and comment to inform the HM Treasury Budget 2016.

    Response dent from Chris Borg, NALC Policy and Development Manager NALC continually lobbies on behalf of our Sector.

  1. Minute Number 1679/16 Finance

Resolved: Hilton Parish Council approved the following payments:

  1. Accounts for Payment.

CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER 002930 ZURICH MUNICIPAL INSURANCE ADDING OF THE PARISH COUNCIL OFFICE, GARAGE AND WORKSHOP UNTIL RENEWAL 53.00 002931 CROMWELL FLAMABLE STORAGE CABINET AND WD40 401.18 002932 AUCUBA LANDSCAPES HILTON VILLAGE HALL SITE CONTRACT AND PITCH REPAIRS AND SPIKING 700.01 002933 ATLAS JANITORIAL AND CATERING SUPPLIES OFFICE AND BACK LANE PAVILION CLEANING CHEMICALS 44.43 002934 YEE GROUP LTD INSTALLATION OF FIRE EXTINGUISHERS AND SIGNAGE PARISH COUNCIL OFFICE 163.75 002936 STERILIZING SERVICES LTD WATER TESTING BACK LANE DECEMBER 2016 52.80 002937 STERILIZING SERVICES LTD REMEDIAL WORK REQUIRED AS PER THE RISK ASSESSMENT 884.40 002938 T E CLARKE & SON NEW VALVE AND ISOLATING VALVE TO LEAKING TAP IN THE BACK LANE PAVILION 80.00 002939 CROMWELL MAINTENANCE PADS 67.18 002940 ATLAS JANITORIAL CLEANING EQUIPMENT FOR THE BACKLANE PAVILION 11.84 002941 FAIRVIEW ARBORISTS POLLARD POPLAR TREE AND THIN OUT WOODLAND AREA 800.00

Resolved: Hilton Parish Council approved the following payments:

  1. Payments by BACS for Salaries, Tax, NIC s and any staff expenses including Chq 002935 for the Inland Revenue.

Description Amount

Salaries, Tax NICs, Expenses 6,561.50

Resolved: Hilton Parish Council approved the following Expenditure:

  1. Other Expenditure to 31.12.2015

REF DATE DETAILS DESCRIPTION SUPPLIER NET VAT TOTAL 194 28/09/2015 DD Van Insurance Swinton Insurance 253.72 0.00 253.72 195 30/09/2015 DD Van Lease Agreement Toyota 284.08 56.82 340.90 201 01/10/2015 DD Electricity Eon 82.50 16.50 99.00 202 09/10/2015 Bank Charges Santander 32.00 0.00 32.00 203 26/10/2015 DD Van Insurance Swinton Insurance 253.72 0.00 253.72 209 02/11/2015 DD Van Lease Agreement Toyota 284.08 56.82 340.90 210 02/11/2015 DD Electricity Eon 82.50 16.50 99.00 218 18/11/2015 DD Van Tax Toyota 5.00 0.00 5.00 225 26/11/2015 DD Van Insurance Swinton Insurance 253.72 0.00 253.72 229 30/11/2015 DD Van Lease Agreement Toyota 284.08 56.82 340.90 230 30/11/2015 DD Electricity Eon 65.83 13.17 79.00 231 03/12/2015 DD Telephone British Telecommunications 142.81 28.56 171.37 232 04/12/2015 TF Room Hire Hilton Village Hall 66.44 13.28 79.72 233 04/12/2015 TF Office Rent Hilton Village Hall 76.76 15.35 92.11 234 04/12/2015 TF Electricity Hilton Village Hall 150.00 30.00 180.00 237 14/12/2015 DD Fuel Brobot Petroleum Ltd 20.83 4.17 25.00 245 29/12/2015 DD Van Insurance Swinton Insurance 253.72 0.00 253.72 246 31/12/2015 DD Van Lease Agreement Toyota 284.08 56.82 340.90

Resolved: Hilton Parish Council approved the following Income:

  1. Other Income to 31.12.2015

REF CODE DATE RECEIPT NO DESCRIPTION CUSTOMER TOTAL 51 Astro Turf Hire 23/09/2015 027 Astro Turf Hire Name removed 48.00 52 Astro Turf Hire 23/09/2015 M015 Astro Turf Hire Hilton Village Hall 12.50 53 Astro Turf Hire 16/10/2015 028 Astro Turf Hire Name removed 25.00 54 Astro Turf Hire 16/10/2015 029 Astro Turf Hire Hilton Athletic 46.00 55 Football Pitch Hire 16/11/2015 030 Football Pitch Hire Name removed 12.00 56 Memorial Meadow 16/11/2015 M016 Plaque, engraved & fitting Name removed 85.00 57 Astro Turf Hire 16/11/2015 031 Astro Turf Hire Name removed 75.00 58 Astro Turf Hire 16/11/2015 032 Astro Turf Hire Name removed 75.00 59 Football Pitch Hire 16/11/2015 033 Football Pitch Hire Hilton Girls FC 52.00 60 Football Pitch Hire 18/11/2015 034 Football Pitch Hire Name removed 23.00 61 Astro Turf Hire 19/11/2015 035 Astro Turf Hire Name removed 104.00 62 Football Pitch Hire 24/11/2015 036 Football Pitch Hire Hilton Athletic 23.00 63 Astro Turf Hire 07/12/2015 037 Astro Turf Hire Name removed 104.00 64 Memorial Meadow 07/12/2015 038 Plaque, engraved & fitting Name removed 75.00 65 Electricity 03/12/2015 M017 Electricity REFUND Innovative Build Solutions 77.83 66 Astro Turf Hire 10/12/2015 039 Astro Turf Hire Name removed 104.00 67 Astro Turf Hire 10/12/2015 040 Astro Turf Hire Willington FC 104.00 68 Astro Turf Hire 14/12/2015 041 Astro Turf Hire Name removed 78.00 69 Football Pitch Hire 14/12/2015 042 Football Pitch Hire Hilton Athletics 69.00 70 Concurrent Functions 04/12/2015 M018 Concurrent Exp 2015/2016 South Derbyshire District Council 27,944.00 71 Garage and Office 24/11/2015 M019 Table legs Ikea 15.00 72 Bank Interest 03/11/2015 M020 Bank Interest Santander 0.16 73 Astro Turf Hire 13/10/2015 M021 Astro Turf Hire Little Stars 30.00 74 Bank Interest 27/10/2015 M022 Bank Interest Santander 442.48 75 Concurrent Functions 21/12/2015 M023 Minor Maintenance Scheme 2015/2016 Derbyshire County Council 315.00

Resolved: Hilton Parish Council approved the unaudited accounts and balances:

  1. Balance at the bank 01.04.2015 to 31.12.2015 and the approval of the unaudited accounts.

Cash in transit 435.00

Current Account 36,267.58

Reserve Account 21,543.94

Total 58,246.52

Less unpresented chq s 147.20

Total 58,099.32

  1. Minute Number 1680/16 Items for Information

Resolved: Hilton Parish Council noted the following information:

  1. SDDC Press release Local Plan Part 2 Consultation Launched
  2. SDDC Press release Local Plan Part 2 Consultation extra date added
  3. SDDC Press release Sign up for 2016 pancake spectacular
  4. SDDC Press release Your Vote Matters Make sure you re in
  5. SDDC Press release Leader: another year of achievement in South Derbyshire
  6. SDDC Press release Council announces Christmas service details
  7. Toyota Together leaflet Winter 2015
  8. SDDC Press release Your thoughts sought on Key future vision document
  9. SDDC Press release Women s Day celebrations in South Derbyshire
  10. Clerk & Council Direct Magazine January 2016
  11. SDDC Schedule Play equipment Inspection Summary Hilton Village Hall Site
  12. SDDC Don t get caught out by the Winter weather
  13. DCC Temporary Road Closure Marston Lane, Marston on Dove between 31.01.2016 and 12.02.2016
  14. Don Amott Memorial Hall Car park to be closed February Half Term for resurfacing work Week commencing 15.02.2016
  15. SDDC Press release People of South Derbyshire to walk and run themselves proud for Sport Relief
  16. Active Nation New Active Adults Sessions for fun, fitness and friendship to be held at Etwall Leisure Centre starting on Friday 22.01.2016 7am to 8.30am at a cost of 2.10 per session, first session free
  17. South Derbyshire CVS Community Forum Wednesday 27.01.2016 11am to 1.30pm at Sharpe s Pottery
  18. Rural Action Derbyshire Are you off the gas grid
  19. SDDC Open Space, Sports and Community Facilities Strategy
  1. Minute Number 1681/16 Items for discussion

There was nothing to report.

  1. Minute Number 1682/16 Planning Matters for Decision
  1. 9/2015/1214 4 CHERRY TREE CLOSE HILTON DERBY DERBYSHIRE DE65 5FD THE ERECTION OF AN EXTENSION AND ALTERATION

Resolved: Hilton Parish Council had no objections to the above planning application.

  1. 9/2015/1210 69 WILDHAY BROOK HILTON DERBY DERBYSHIRE DE65 5NU PROPOSED SINGLE STOREY REAR EXTENSION, WITH EAVES OF 2.3 METRES AND MAXIMUM HEIGHT OF 2.9 METRES EXTENDING 4 METRES FROM THE REAR WALL

Resolved: Hilton Parish Council had no objections to the above planning application.

  1. 9/2015/1184 2 UTAH CLOSE HILTON DERBY DERBYSHIRE DE65 5JA THE RETENTION OF A SINGLE-STOREY EXTENSION TO THE REAR

Resolved: Hilton Parish Council had no objections to the above planning application.

  1. 9/2015/1176 18 CHERRY TREE COTTAGE SUTTON LANE HILTON DERBY DERBYSHIRE DE65 5FB THE ERECTION OF AN EXTENSION INCORPORATING A GARAGE (SUPERSEDES DETACHED GARAGE APPROVED AS PART OF APPLICATION 9/2015/0567) AND CREATION OF A NEW VEHICULAR ACCESS

Resolved: Hilton Parish Council had no objections to the above planning application.

  1. Minute Number 1683/16 Planning Matters for Information

Resolved: Hilton Parish Council noted the following information:

  1. 9/2015/0892 LAND ADJACENT TO 4 MAIN STREET HILTON DERBY DERBYSHIRE DE65 5FF THE ERECTION OF A DWELLING HAS BEEN GRANTED
  1. Minute Number 1684/16 To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

Resolved: In view of the confidential nature of the business to be transacted, it was advisable in the public interest, that the press and public be temporarily excluded and were instructed to withdraw from the meeting.

  1. Minute Number 1685/16 Police Office Lease agreement Previously reported under minute number 1377/13, 1394/13, 1396/13, 1413/13, 1431/13, 1447/13, 1464/13, 1481/14, 1499/14, 1523/14, 1540/14, 1568/14, 1585/14, 1602/14, 1618/14, 1635/14, 1654/14, 1671/14, 1693/14, 1710/151727/15, 1744/15, 1761/15,1573/15,1624/15, 1640/15, 1643/15, 1667/15 Clerks Report Parish Property and documents Power to receive and retain Local Government Act 1972 s.226

The Clerk reported that our Solicitor was still awaiting a response from their Solicitor.

  1. Minute Number 1686/16 Seasonal Lengthsman/Groundsman Vacancy and Casual Lengthsman Vacancy

Resolved: As of 01.04.2016 the Groundsman to be paid 9.70 per hour as agreed during the Budget and Precept setting for 2016/2017.

Resolved: As of 01.04.2016 the Lengthsman to be paid 7.99 per hour as agreed during the Budget and Precept setting for 2016/2017

Resolved: Hilton Parish Council agreed to advertise for a seasonal Groundsman/Lengthsman on a Fixed Term Contract for 30 hours per week from 04.04.2016 to 28.10.2016 at 8.85 per hour as per the Budget and Precept Setting for 2016/2017 mainly to assist the Groundsman.

Resolved: Hilton Parish Council agreed that if the new Groundsman/Lengthsman fits in and works well with our other staff the Seasonal Contract could be renewed the following year automatically.

This would mean that there would be no need to go through the process of re-advertise the vacancy.

Resolved: Hilton Parish Council agreed to advertise for a Casual Groundsman/Lengthsman for 5 hours per day up to 45 times per year at 7.99 per hour to predominantly cover holidays.

Resolved: Hilton Parish Council agreed the following adjustment to be made to the salaries budget for 2016/2017.

Current Budget Set 2016/2017 Adjustment to the Budget for 2016/2017 Current Groundsman 20,176.00 20,176.00 Current Lengthsman 27,003.16 14,541.80 Seasonal Lengthsman/Groundsman from 04.04.2016 to 28.10.2016 30 weeks and Casual Groundsman/Lengthsman 0.00 12,371.83 Total 47,179.16 47,089.63

Resolved: The Clerk to advertise the vacancies on the Parish council website, the Parish Council notice boars, the Office door and at the Hilton Village Hall.

Resolved: Cllr Smith and the Clerk were given delegated powers to complete the interview process, following the same interviewing format as on previous occasions.

  1. Minute Number 1687/16 Staff Training

Resolved: Hilton Parish Council agreed to send the Groundsman on a Spraying Course (Pesticides PA1 and PA6 combined) 2.5 days training with cert at a cost of 395.00

Resolved: Hilton Parish Council agreed to send the Groundsman on a ROSPA Play Inspection Training Course 1 day training course with cert at a cost of roughly 325.00 per person

Resolved: Hilton Parish Council agreed to the Clerk taking the next course on The Power of Competence Training at 15.00 for the training with DALC and 30.00 to file the information with CiLCA.

  1. Minute Number 1688/16 Date of the next meeting

Resolved: The date of the next Hilton Parish Council Meeting was confirmed as 24th February 2016 at Hilton Village Hall commencing at 7pm for the monthly meeting of Hilton Parish Council.

References

  1. ^ Minutes_2016_01 (hiltonparishcouncil.org.uk)
  2. ^

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